School Secretary – Owensboro Catholic Middle School  

Owensboro Catholic Schools is seeking applicants for a School Secretary at Owensboro Catholic Middle School for the 2022-2023 school year. The candidates must be a practicing Catholic in good standing with the Church. The school secretary is responsible for general secretarial duties in the school office,  greeting and welcoming the public, and coordinating teacher/students’ needs for office services.  

Essential Job Functions  

  • Perform secretarial and clerical functions necessary for the efficient functioning of the school 
  • Uses word processing skills to prepare forms, spreadsheets, checklists, class lists, etc. 
  • Files, collates, and copies material as needed by the principals and or faculty  
  • Maintain attendance records and student records
  • Maintain all office machines  
  • Maintain inventory of all office supplies and orders supplies as needed  
  • Handle enrollment and withdrawal of all students coming to and leaving schools in accordance  with school policies  
  • Receive visitors, accepts and directs phone calls, distributes mail, and handles all office duties
  • Maintain confidentiality of all personal records and information  
  • Maintain faculty attendance records and submits payroll forms for substitute teachers to HR  
  • Maintain invoices and credit card receipts and sends them to AR/AP in Central Office
  •  Update all databases with changes in student, parent, and faculty information
  • Attend open houses, faculty in-service days, and meetings as needed and requested  
  • Maintain updated student records, emergency paperwork, and school files 
  • Work with all staff members to form a positive, supportive team atmosphere  
  • Participate in recommended training programs, conferences, courses, and other aspects of  professional development  
  • Perform other duties as requested by the Principal  

Requirements and Qualifications:  

  • High School diploma or equivalent  
  • Must possess necessary secretarial skills  
  • Maintains a professional attitude and loyalty to the school  
  • Treats all parents and children with dignity and respect  
  • Ability to perform outlined tasks with minimal supervision  
  • Ability to maintain confidentiality in all aspects of the job  
  • Must have the ability to multi-task, organize and meet deadlines  

Note: The successful candidate must pass a criminal background check and complete safe environment training for the Diocese of Owensboro before employment can be granted.  

Owensboro Catholic Schools is an equal opportunity employer that provides a wide range of benefits.  All interested applicants may submit a resume and cover letter  to [email protected] or write Brookelyn Jackson, Owensboro Catholic Schools  Human Resources, 1524 W Parrish Ave, Owensboro, KY 42301.